- Hosted-Portals - lists.gbif.org

Updates and request for feedback: Hosted portals community call summary
by Mélianie Raymond 20 Feb '25

20 Feb '25

Dear all, Thanks for joining us on the hosted portals community call yesterday. Here is a summary of what we discussed: 1. Update on aligning GBIF.org and Hosted Portals Reminder on why this work is needed: · Since the end of last year, Morten and Daniel have been rewriting and repackaging the Hosted Portal (HP) code base to align with the GBIF.org software. This is a significant improvement as it allows us to maintain a single code base going forward, simplifying future updates, and speeding up development. * We are aiming for consistency in data exploration between GBIF.org and HPs. In future, features can be brought to both GBIF.org and the HPs at the same time. Current status: * All hosted portals now have a UAT site (user acceptance test site) that is using the new code base. This is different from your staging site. This UAT site will show you how your HP will look after the migration to the new code. * If you're not familiar with your UAT site, you can view it by replacing "something.hp.gbif-staging.org" with "something.hp.gbif-uat.org". * The new code base includes some updated features. For further details, see: https://github.com/gbif/hosted-portals/issues/302 * Work is ongoing on the new GBIF.org site to be based on the same software as HPs. We hope to have demos of this throughout the year (including a possible session at the technical support hour for nodes) and for the new site to be live on https://gbif.org before October 2025. Many of the data search capabilities can already be seen in this hosted portal https://hp-theme.gbif-uat.org/dataset/search which should appear familiar to all. Request for help reviewing the site before the migration: * Please help in reviewing your UAT site to ensure that nothing has been broken. If you find any issues, please do let Morten know so they can be fixed. * We will aim to migrate everyone's live hosted portal site to the new code in the first week of March 2025. We will of course remain committed to fixing any issues that arise after the migration, too. 1. Translations * The production, staging, and UAT sites increasingly rely on vocabularies for a growing number of values. This change is unrelated to the new codebase but stems from updates to the processing pipeline. This is important because there is currently no clearly defined process for translating these values. For example, you may notice that Type Status values, such as "Holotype," are currently displayed in English. We are working to migrate existing translations to the vocabularies<https://registry.gbif.org/vocabulary/TypeStatus/concepts>. * We will be in touch in the future to explain how you can review and contribute to further translations in the GBIF Vocabulary server. 1. Hosted Portals Communication Campaign * You have hopefully noticed recent news items and social media posts highlighting HPs. * If there are specific dates for which it would be helpful to have your hosted portal in the spotlight, please do reach out to kcopas(a)gbif.org or communication(a)gbif.org to let us know. * Also, if you have any events coming up during which you could help presenting GBIF's hosted portal programme, we would be happy to support you with materials (slides, printed materials, etc.). Thanks again for a nice call! Best Mélianie, Morten, Daniel, and Tim ---------------------------- Dr. Mélianie Raymond Community and Capacity Manager GBIF Secretariat Universitetsparken 15 DK-2100 Copenhagen, Denmark Tel.: +45 35 32 14 96 E-mail: mraymond(a)gbif.org<mailto:mraymond@gbif.org> www.gbif.org<http://www.gbif.org/>

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Hosted portals community call summary
by Mélianie Raymond 17 Feb '25

17 Feb '25

Dear all, It was great to connect with many of you yesterday. Here is a summary of what was discussed: 1. Update on Aligning GBIF.org and Hosted Portals (shared by Morten) * Why: GBIF.org is aging software (~9yrs old) and there is an increasing maintenance burden. We are aligning the GBIF.org software around the hosted portal stack. We are aiming for consistency in data exploration between GBIF.org and HPs. In future, features can be brought to both GBIF.org and the HPs at the same time. We hope for faster development as a result of having fewer codebases. * Impact: We plan to update the staging environments in early 2025. Morten will inform each hosted portal team as we approach this stage. Some pages will look a bit different, but familiar. The configuration format (JSON) and some HTML elements will change, and Morten will handle these updates. Custom styles may need slight adjustments. * Next steps: Once the staging updates are ready, Morten will announce this by email and arrange the next community call. Your feedback for improvements will be encouraged. * Note for Living Norway and Vermont Portals: There may be some specific challenges; Morten will contact you directly. 1. Hosted Portals Communication Campaign (from Kyle) * Plan: Once the GBIF communications team has reviewed its proposals within the Secretariat, they will work with site owners on weekly features that promote individual hosted portals (and, more generally, the hosted portal programme) through via its social media and news channels. * How you can help: Comms staff will be in touch in the coming weeks to secure or confirm key details (site name, institutional host, social media handles, etc.). If there are specific dates for which it would be helpful to have your hosted portal in the spotlight, please do reach out to kcopas(a)gbif.org<mailto:kcopas@gbif.org> or communication(a)gbif.org<mailto:communication@gbif.org> to let us know. Also, if you have any events coming up during which you could help presenting GBIF's hosted portal programme, we would be happy to support you with materials (slides, printed materials, etc.). 1. Automated mailing of news item updates on hosted portals (from Carole) * Carole Sinou (legumes portal) is exploring automatic mailing of news updates to users. If you have experience with this, please reach out to Carole. 1. Next community call * Future meetings will have a registration link so you can easily add them to your calendar. Our next call is planned for early 2025. Thanks again for a nice meeting. Best Melianie ---------------------------- Dr. Mélianie Raymond Community and Capacity Manager GBIF Secretariat Universitetsparken 15 DK-2100 Copenhagen, Denmark Tel.: +45 35 32 14 96 E-mail: mraymond(a)gbif.org<mailto:mraymond@gbif.org> www.gbif.org<http://www.gbif.org/>

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Reminder | GBIF hosted portal service information request
by April Suen 18 Dec '24

18 Dec '24

Dear GBIF colleagues, A friendly reminder to please complete the GBIF hosted portal service survey so that we can accurately capture information and promote participating institutions across GBIF channels. Many thanks those who have already completed the survey. 😊 Link to form: https://gbif.link/hosted-portals-survey. Please reach out if there are any questions or concerns. Kind regards, April [A green leaf and black text Description automatically generated]<https://www.gbif.org/> April Suen Communications Specialist Global Biodiversity Information Facility (GBIF) Universitetsparken 15 | DK-2100, København Ø | DENMARK asuen(a)gbif.org<mailto:asuen@gbif.org> | +45-52743777 gbif.org <https://www.gbif.org/> | Mastodon<https://ecoevo.social/@gbif> | Facebook <https://www.facebook.com/gbifnews/> | LinkedIn<https://www.linkedin.com/company/gbif/> | X<https://twitter.com/GBIF> | Instagram<https://www.instagram.com/gbifs/>

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Request for information | GBIF hosted portal service
by April Suen 06 Dec '24

06 Dec '24

Dear GBIF colleagues, Having first launched the GBIF hosted portal service<https://www.gbif.org/hosted-portals> in 2022, we are seeking input from participating institutions to accurately tell the stories and celebrate the successes of the live hosted portals across the network. We would be grateful if you could please complete the form in the below link so that we can accurately capture information from participating institutions. Link to form: https://gbif.link/hosted-portals-survey. Please reach out if there are any questions or concerns to communication(a)gbif.org<mailto:communication@gbif.org>. Kind regards, April [A green leaf and black text Description automatically generated]<https://www.gbif.org/> April Suen Communications Specialist Global Biodiversity Information Facility (GBIF) Universitetsparken 15 | DK-2100, København Ø | DENMARK asuen(a)gbif.org<mailto:asuen@gbif.org> | +45-52743777 gbif.org <https://www.gbif.org/> | Mastodon<https://ecoevo.social/@gbif> | Facebook <https://www.facebook.com/gbifnews/> | LinkedIn<https://www.linkedin.com/company/gbif/> | X<https://twitter.com/GBIF> | Instagram<https://www.instagram.com/gbifs/>

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GBIF Hosted Portals community call - please indicate your availability
by Mélianie Raymond 15 Nov '24

15 Nov '24

Dear all, We would like to schedule a last hosted portals community call for the year. This will be an opportunity to welcome some of the newer teams working on portals, share updates across teams, and ask questions. Please indicate your availability with this link: https://doodle.com/meeting/participate/id/avDAWrLd I'll then come back to you with a Zoom link for the preferred time. Looking forward to catching up with you all. Best Mélianie ---------------------------- Dr. Mélianie Raymond Community and Capacity Manager GBIF Secretariat Universitetsparken 15 DK-2100 Copenhagen, Denmark Tel.: +45 35 32 14 96 E-mail: mraymond(a)gbif.org<mailto:mraymond@gbif.org> www.gbif.org<http://www.gbif.org/>

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Setting a date for our next hosted portals community call
by Mélianie Raymond 06 Mar '24

06 Mar '24

Dear all, I hope you're all doing well. We would like to schedule our next hosted portals community call. This will be an opportunity to come together to share any updates and ask questions. I received several requests for a recording of our last call - so I will set the meeting up to be recorded this time for sharing with anyone who is unable to attend. Please indicate your availability with this link: https://doodle.com/meeting/participate/id/dN71gB2e I'll then come back to you with a Zoom link for the preferred time. Looking forward to catching up! Best Mélianie ---------------------------- Dr. Mélianie Raymond Community and Capacity Manager GBIF Secretariat Universitetsparken 15 DK-2100 Copenhagen, Denmark Tel.: +45 35 32 14 96 E-mail: mraymond(a)gbif.org<mailto:mraymond@gbif.org> www.gbif.org<http://www.gbif.org/>

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Chat history saved from yesterdays (28 Nov) Hosted portals community call?
by Isabel Calabuig 29 Nov '23

29 Nov '23

Hi, Did any of you perchance save the chat history from yesterdays (28 Nov) Hosted portals community call? I unfortunately forgot, so I would be most grateful to receive the file if anyone saved it. Cheers, Isabel Isabel Calabuig M.Sc., Ph.D. biologist, Node manager, Data curator DanBIF - Danish Biodiversity Information Facility Natural History Museum of Denmark Universitetsparken 15, 2100 København OE DIR +45 35321103 / MOB +45 22136624 icalabuig(a)snm.ku.dk<mailto:icalabuig@snm.ku.dk> https://danbif.dk<https://danbif.dk/> http://snm.ku.dk/english/staffsnm/staff/?pure=en/persons/88409 [SNM]<http://snm.ku.dk/> [signature_991208228]

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GBIF hosted portals - availability for a community call next week
by Mélianie Raymond 28 Nov '23

28 Nov '23

Dear all, We hope to schedule the last call of the year for the GBIF hosted portals community next week. We have had some new portals go live and quite a few new members joining the group. You can always see the live portals from here: https://www.gbif.org/hosted-portals We will share some updates on recent features and invite you all to share your plans and progress. Please indicate your availability using this link: https://doodle.com/meeting/participate/id/dJPk2lya Once we have settled on a date, I will come back to you with the Zoom link. Looking forward to hearing from you all. Best Mélianie ---------------------------- Dr. Mélianie Raymond Community and Capacity Manager GBIF Secretariat Universitetsparken 15 DK-2100 Copenhagen, Denmark Tel.: +45 35 32 14 96 E-mail: mraymond(a)gbif.org<mailto:mraymond@gbif.org> www.gbif.org<http://www.gbif.org/>

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GBIF hosted portals - availability for a community call in August
by Mélianie Raymond 16 Aug '23

16 Aug '23

Dear all, We would like to schedule a GBIF hosted portals community call. We have some new teams joining this group and would like to share some of the recent progress and features. We will invite all of you to share some updates: * For those who have not yet launched, we would welcome an update on plans and progress, and especially feedback on anything that is blocking you from going live. * For those who have launched, we would welcome any tips on how you have been promoting your portal, and any feedback you have received from your users. * And from all of you, we would like to invite ideas on which feature you would like to see developed next. Please indicate your availability using this link: https://doodle.com/meeting/participate/id/ax1L2xJb Once we have settled on a date, I will come back to you with the Zoom link. I will also invite the broader GBIF nodes community to listen in if they are interested in some informal updates on hosted portals. Looking forward to catching up! Best, Mélianie ---------------------------- Dr. Mélianie Raymond Community and Capacity Manager GBIF Secretariat Universitetsparken 15 DK-2100 Copenhagen, Denmark Tel.: +45 35 32 14 96 E-mail: mraymond(a)gbif.org<mailto:mraymond@gbif.org> www.gbif.org<http://www.gbif.org/>

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GBIF hosted portals - availability for community call in September
by Mélianie Raymond 28 Sep '22

28 Sep '22

Dear all, We would like to schedule our next GBIF hosted portals community call. We have some new teams joining this group and would like to catch up on all hosted portals: * For those who have not yet launched, we would welcome an update on plans and progress, and especially feedback on anything that is blocking you from going live. * For those who have launched, we would welcome any tips on how you have been promoting your portal, and any feedback you have received from your users. * And from all of you, we would like to invite ideas on which feature you would like to see developed next. Please indicate your availability to join a call using this doodle poll: https://doodle.com/meeting/participate/id/azKBjomb We will come back to you with a zoom link and agenda once we have set the date. Best, Mélianie ---------------------------- Dr. Mélianie Raymond Senior Programme Officer for Node Development GBIF Secretariat Universitetsparken 15 DK-2100 Copenhagen, Denmark Tel.: +45 35 32 14 96 E-mail: mraymond(a)gbif.org<mailto:mraymond@gbif.org> www.gbif.org<http://www.gbif.org/>

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