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February 2025

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Updates and request for feedback: Hosted portals community call summary
by Mélianie Raymond 20 Feb '25

20 Feb '25

Dear all, Thanks for joining us on the hosted portals community call yesterday. Here is a summary of what we discussed: 1. Update on aligning GBIF.org and Hosted Portals Reminder on why this work is needed: · Since the end of last year, Morten and Daniel have been rewriting and repackaging the Hosted Portal (HP) code base to align with the GBIF.org software. This is a significant improvement as it allows us to maintain a single code base going forward, simplifying future updates, and speeding up development. * We are aiming for consistency in data exploration between GBIF.org and HPs. In future, features can be brought to both GBIF.org and the HPs at the same time. Current status: * All hosted portals now have a UAT site (user acceptance test site) that is using the new code base. This is different from your staging site. This UAT site will show you how your HP will look after the migration to the new code. * If you're not familiar with your UAT site, you can view it by replacing "something.hp.gbif-staging.org" with "something.hp.gbif-uat.org". * The new code base includes some updated features. For further details, see: https://github.com/gbif/hosted-portals/issues/302 * Work is ongoing on the new GBIF.org site to be based on the same software as HPs. We hope to have demos of this throughout the year (including a possible session at the technical support hour for nodes) and for the new site to be live on https://gbif.org before October 2025. Many of the data search capabilities can already be seen in this hosted portal https://hp-theme.gbif-uat.org/dataset/search which should appear familiar to all. Request for help reviewing the site before the migration: * Please help in reviewing your UAT site to ensure that nothing has been broken. If you find any issues, please do let Morten know so they can be fixed. * We will aim to migrate everyone's live hosted portal site to the new code in the first week of March 2025. We will of course remain committed to fixing any issues that arise after the migration, too. 1. Translations * The production, staging, and UAT sites increasingly rely on vocabularies for a growing number of values. This change is unrelated to the new codebase but stems from updates to the processing pipeline. This is important because there is currently no clearly defined process for translating these values. For example, you may notice that Type Status values, such as "Holotype," are currently displayed in English. We are working to migrate existing translations to the vocabularies<https://registry.gbif.org/vocabulary/TypeStatus/concepts>. * We will be in touch in the future to explain how you can review and contribute to further translations in the GBIF Vocabulary server. 1. Hosted Portals Communication Campaign * You have hopefully noticed recent news items and social media posts highlighting HPs. * If there are specific dates for which it would be helpful to have your hosted portal in the spotlight, please do reach out to kcopas(a)gbif.org or communication(a)gbif.org to let us know. * Also, if you have any events coming up during which you could help presenting GBIF's hosted portal programme, we would be happy to support you with materials (slides, printed materials, etc.). Thanks again for a nice call! Best Mélianie, Morten, Daniel, and Tim ---------------------------- Dr. Mélianie Raymond Community and Capacity Manager GBIF Secretariat Universitetsparken 15 DK-2100 Copenhagen, Denmark Tel.: +45 35 32 14 96 E-mail: mraymond(a)gbif.org<mailto:mraymond@gbif.org> www.gbif.org<http://www.gbif.org/>

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Hosted portals community call summary
by Mélianie Raymond 17 Feb '25

17 Feb '25

Dear all, It was great to connect with many of you yesterday. Here is a summary of what was discussed: 1. Update on Aligning GBIF.org and Hosted Portals (shared by Morten) * Why: GBIF.org is aging software (~9yrs old) and there is an increasing maintenance burden. We are aligning the GBIF.org software around the hosted portal stack. We are aiming for consistency in data exploration between GBIF.org and HPs. In future, features can be brought to both GBIF.org and the HPs at the same time. We hope for faster development as a result of having fewer codebases. * Impact: We plan to update the staging environments in early 2025. Morten will inform each hosted portal team as we approach this stage. Some pages will look a bit different, but familiar. The configuration format (JSON) and some HTML elements will change, and Morten will handle these updates. Custom styles may need slight adjustments. * Next steps: Once the staging updates are ready, Morten will announce this by email and arrange the next community call. Your feedback for improvements will be encouraged. * Note for Living Norway and Vermont Portals: There may be some specific challenges; Morten will contact you directly. 1. Hosted Portals Communication Campaign (from Kyle) * Plan: Once the GBIF communications team has reviewed its proposals within the Secretariat, they will work with site owners on weekly features that promote individual hosted portals (and, more generally, the hosted portal programme) through via its social media and news channels. * How you can help: Comms staff will be in touch in the coming weeks to secure or confirm key details (site name, institutional host, social media handles, etc.). If there are specific dates for which it would be helpful to have your hosted portal in the spotlight, please do reach out to kcopas(a)gbif.org<mailto:kcopas@gbif.org> or communication(a)gbif.org<mailto:communication@gbif.org> to let us know. Also, if you have any events coming up during which you could help presenting GBIF's hosted portal programme, we would be happy to support you with materials (slides, printed materials, etc.). 1. Automated mailing of news item updates on hosted portals (from Carole) * Carole Sinou (legumes portal) is exploring automatic mailing of news updates to users. If you have experience with this, please reach out to Carole. 1. Next community call * Future meetings will have a registration link so you can easily add them to your calendar. Our next call is planned for early 2025. Thanks again for a nice meeting. Best Melianie ---------------------------- Dr. Mélianie Raymond Community and Capacity Manager GBIF Secretariat Universitetsparken 15 DK-2100 Copenhagen, Denmark Tel.: +45 35 32 14 96 E-mail: mraymond(a)gbif.org<mailto:mraymond@gbif.org> www.gbif.org<http://www.gbif.org/>

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