Dear all,

I am writing to follow up on Dmitry's e-mail to your all below regarding your travel to the task group meeting in Leipzig on 9-11 July 2016.

The meeting will take place in the following meeting room at iDiv:

Meeting room "Red Queen" German Centre for Integrative Biodiversity Research (iDiv) 2nd floor Deutscher Platz 5E 04103 Leipzig Germany https://www.google.de/maps/place/German+Centre+for+Integrative+Biodiversity+...

You can find directions on how to reach the centre at: https://www.idiv.de/meta/directions.html

Further information for the meeting will be sent to you closer to the meeting date.

If you have not already submitted your travel authorisation form to GBIF for our approval of costs, please do so as soon as possible. I attach the GBIF travel guidelines and travel authorisation form which Dmitry also referred to in the e-mail below.

I look forward to receiving your completed forms.

With best regards

Susanne Sheldon

........................... Susanne Sheldon HR Manager GBIF Secretariat Universitetsparken 15 2100 Copenhagen Denmark Phone: +45-35321470 Direct phone: +45-35321490 Fax: +45-35321480 e-mail: slsheldon@gbif.orgmailto:slsheldon@gbif.org www.gbif.orghttp://www.gbif.org/

From: Dmitry Schigel Sent: Friday, April 22, 2016 1:01 PM To: Task Group on Data Fitness for Use in Research on Invasive Alien Species Cc: Marlene Dalsgaard Nielsen; Anne Mette Nielsen; Susanne Sheldon Subject: Action time for the GBIF task group members: send your travel authorisarion forms asap. Importance: High

Dear all,

Apologies for the delay in my replies caused by my travels.

Thanks to collaborative support from GEO BON, our task group meeting in Leipzig will be considered a closed satellite event for the GEO BON conference and will take place at iDIVhttps://www.google.de/maps/place/German+Centre+for+Integrative+Biodiversity+Research+(iDiv)+Halle-Jena-Leipzig/@51.32081,12.3937113,17z/data=!3m1!4b1!4m2!3m1!1s0x47a6f9b4a78c635d:0x4841809a054591fa. Technically, it means that we will have the room for the meeting and now you need to send your travel authorization form to GBIF. iDiv will send more info re: logistics to me later.

Please carefully read the GBIF travel guidelines: http://links.gbif.org/travel_guidelines.pdf The procedure is that you 1) send the travel authorization form to GBIF, as described in the guidelines 2) get confirmation from GBIF (note today is public holiday in Denmark, so you will have a reply next week), 3) buy your ticket 4) claim travel refund after the meeting as described in the guidelines.

We have agreed that meeting is on 9-11 July, so our official travel dates are 8 and 12 July. You can also try to arrive on 9 July morning or leave on 11 July in the evening if that is preferred by you. Note, if you plan to come before the 8th and leave after 12th, GBIF will reimburse the costs of the ticket up to the price of the travel on original travel dates - so you need to know this price anyway, and the hotel is refunded for 8-12 July.

Please send you travel forms to travel@gbif.orgmailto:travel@gbif.org cc me, and after you get confirmations and buy tickets, I would also like to have flight numbers, dates and times of your plane tickets copied to me when you have those.

ACCOMODATION IDEAS Previously I stayed and plan to stay at http://www.balancehotel-leipzig.de/, maybe it would be nice to be together. If this won't work, and since we are the satellite event to GEO BON, we can use their hotels and the booking code http://conf2016.geobon.org/information/accomodation/, and Melodie is planning to stay in one of those, so we can, too when we know what is it. Let's do the hotel booking after you have tickets.

Best regards,

Dmitry Schigel, PhD Programme Officer for Content Analysis and Use

Global Biodiversity Information Facility (GBIF) Secretariat Universitetsparken 15 DK-2100 Copenhagen Ø DENMARK

T +45 35 32 14 85 G +45 30 45 02 25 E dschigel@gbif.orgmailto:dschigel@gbif.org W www.gbif.orghttp://www.gbif.org/ [GBIFlogoNO_TEXT_50%]