Hi Dmitry I am away from 12-25th May and won't be able to easily group skype over that period unfortunately Melodie

On 4 May 2016 at 23:42, Dmitry Schigel dschigel@gbif.org wrote:

Dear group,

Many thanks for being active and for work done so far.

I send you here some reminders on what is missing still:

· If you have not sent your *travel authorization form* as decribed in http://links.gbif.org/travel_guidelines.pdf, please do asap. I think we got those only from three of you…

· Once you have the form approved, please *buy* *your tickets to Leipzig*. The lower are the costs of travel to Germany, the more is left for the second meeting.

· Once you have tickets, book your *hotel*, please. Melodie and most likely me will be staying in Balance hotel Leipzig http://www.balancehotel-leipzig.de, perhaps it is easier with dinner and informal evening plans if we all are in the same place. Since we are the satellite event to GEO BON, we can use their hotels and the booking code http://conf2016.geobon.org/information/accomodation/

· *Biographies* – all done, except *Gregory*. Once ready, it will be used in making the GBIF news about your group*:* https://docs.google.com/document/d/1PfD4bXdnqeFUWKpwShVESujRAI7YVr8nV-pnSlgk...

· *Expert to contact* – please try to reach the goal of locating 10 unique contacts. Some of your provided less than 10: https://docs.google.com/spreadsheets/d/1Byyg7vYAqPoWCdkI_wU6PLsycQw6nq4J4ZSx...

• Add your ideas for the work plan and for the the *report* straight

to the google doc: https://docs.google.com/document/d/1PEvOpbkNJq-ISpd63fkhEOB_o_wqLJBs5edaAfMx...

• *Explore GBIF.org* by using a set of dummy or real questions you ask

when using the portal. Perhaps it help to have a real or imaginary IAS use in mind. Please remember to log what you do – the use, the questions, the experiences, the suggested fixes.

• *Next Skype call**.* We agreed to have the second one in May, I am

back from holidays on 17 May. *Please vote here* http://doodle.com/poll/rdedcdxt2qg8firf or let me know if none of the slots fits your schedule.

Melodie, please add if I missed something.

It would be really good to have the tables, polls, docs updates by the end of this week – the sooner the better of course. Part of my task is to be a reminder wasp for you – please let me know if I become too pressy. Personally, I appreciate deadlines and reminders, hope you are ok with the current frequency?

I will be on leave on 5-16 May in Moscow, but occasionally reading work mail. I will also have a meeting with Varos Petrosyan and his IAS colleagues in Russia.

Many thanks.

Best regards,

Dmitry Schigel

*From:* DFFU_IAS [mailto:dffu_ias-bounces@lists.gbif.org] *On Behalf Of *Quentin Groom *Sent:* 27 April 2016 06:49 *To:* Task Group on Data Fitness for Use in Research on Invasive Alien Species *Subject:* Re: [DFFU_IAS] Action time for the GBIF task group members: send your travel authorisarion forms asap.

Hi Melodie and Dmitry,

I have the same problem, but found it downloads using Internet Explorer, rather than Chrome. Perhaps it would be better to convert it to a PDF, rather than a Word doc.

Regards

Quentin

Dr. Quentin Groom

(Botany and Information Technology)

Botanic Garden Meise

Domein van Bouchout

B-1860 Meise

Belgium

ORCID: 0000-0002-0596-5376 http://orcid.org/0000-0002-0596-5376

Landline; +32 (0) 226 009 20 ext. 364

FAX: +32 (0) 226 009 45

E-mail: quentin.groom@plantentuinmeise.be

Skype name: qgroom

Website: www.botanicgarden.be

On 27 April 2016 at 06:43, Melodie McGeoch melodie.mcgeoch@monash.edu wrote:

Hi Dmitry

Please could you send us the travel authorisation form as an attachment - for some reason it doesn't download properly from the link.

Thanks

Melodie

On 22 April 2016 at 21:00, Dmitry Schigel dschigel@gbif.org wrote:

Dear all,

Apologies for the delay in my replies caused by my travels.

Thanks to collaborative support from GEO BON, our task group meeting in Leipzig will be considered a closed satellite event for the GEO BON conference and will take place at iDIV https://www.google.de/maps/place/German+Centre+for+Integrative+Biodiversity+Research+(iDiv)+Halle-Jena-Leipzig/@51.32081,12.3937113,17z/data=!3m1!4b1!4m2!3m1!1s0x47a6f9b4a78c635d:0x4841809a054591fa. Technically, it means that we will have the room for the meeting and *now you need to send your travel authorization form to GBIF*. iDiv will send more info re: logistics to me later.

Please carefully read the GBIF travel guidelines: http://links.gbif.org/travel_guidelines.pdf

The procedure is that you 1) send the travel authorization form to GBIF, as described in the guidelines 2) get confirmation from GBIF (note today is public holiday in Denmark, so you will have a reply next week), 3) buy your ticket 4) claim travel refund after the meeting as described in the guidelines.

We have agreed that meeting is on 9-11 July, so our official travel dates are 8 and 12 July. You can also try to arrive on 9 July morning or leave on 11 July in the evening if that is preferred by you. Note, if you plan to come before the 8th and leave after 12th, GBIF will reimburse the costs of the ticket up to the price of the travel on original travel dates – so you need to know this price anyway, and the hotel is refunded for 8-12 July.

Please send you travel forms to travel@gbif.org cc me, and after you get confirmations and buy tickets, I would also like to have flight numbers, dates and times of your plane tickets copied to me when you have those.

ACCOMODATION IDEAS

Previously I stayed and plan to stay at http://www.balancehotel-leipzig.de/, maybe it would be nice to be together.

If this won’t work, and since we are the satellite event to GEO BON, we can use their hotels and the booking code

http://conf2016.geobon.org/information/accomodation/, and Melodie is planning to stay in one of those, so we can, too when we know what is it. Let’s do the hotel booking after you have tickets.

Best regards,

*Dmitry Schigel, PhD*

Programme Officer for Content Analysis and Use

*Global Biodiversity Information Facility (GBIF)* Secretariat

Universitetsparken 15 DK-2100 Copenhagen Ø

DENMARK

T +45 35 32 14 85

G +45 30 45 02 25

E dschigel@gbif.org

W www.gbif.org

[image: GBIFlogoNO_TEXT_50%]

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Melodie A. McGeoch

Associate Professor, School of Biological Sciences, Monash University, Clayton Campus (Bld 18, Innovation Walk, Rm 121), Melbourne, Victoria 3800, Australia. Tel: +61 3 99020464, Mobile: +61 (0) 499 954180, E-mail: melodie.mcgeoch@monash.edu, ISI Researcher ID F-8353-2011, Research Group website: http://melodiemcgeoch.com/

*ORCID *http://orcid.org/0000-0003-3388-2241

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